Publish media objects and links

This article discusses how to publish different types of media such as images, video, PDF, Powerpoint, web links, documents and video streams. Furthermore, the article also shows the location and content of the media library.

The article is broken down into different media type sections. The first section of this article "Add new media or file for publishing" must always be performed regardless of which media type is being published or uploaded. The final step when publishing to a playlist is scheduling. Learn more about how the scheduler works here.



Add new media or file for publishing

To upload media files or links to a playlist for publishing, the following steps need to be performed:

  1. Click Menu at top left corner. Click Publish.
  2. Use the column on the left hand side to select the location or group to which you want to publish. Then click on the area you want to publish on.
  3. Click +Add new at the top right to open the publishing menu. If some options are not displayed in your publishing menu, as shown below, this may depend on the privileges set for your user.addnew.gif

    In the upload view, you can either drag and drop files directly from your computer or click Select files to upload files. Depending on the type of media to be created or uploaded, this step may look different. See the different media type options below the associated heading below.


By dragging photos, videos or documents directly from your computer and releasing them in a playlist, you can publish more quickly in PLAYipp Manager.



After uploading an image, or if an image has been released directly in a playlist, the user always has the option to crop the image if desired.



Do not use images that have a lower resolution than the area in which the image will be published. If you reduce images size too much, the image will become obscure. Different image formats are best suited for different types of situations, see below. The resolutions for all areas in the layout are found under Menu> Structure> Screen Layout

PNG files: Recommended for images with a lot of text or graphs
JPG files: Recommended for photos.


Crop images

The following options appear when selecting an image to crop.

  • Zoom - Zoom in on the image by dragging the slider.
  • Center - Places the image in the center of the screen area as well as adjusts the image to width or height.
  • Scale 1:1 - Centers the image and changes the image to 100% size.
  • Fill - Centers and zooms in automatically on the image to fill the height and width of the surface.

You can move and drag the image anyway in the dashed area. Click outside the cropping tool to see how the image will look after cropping.




After a video has been uploaded, the following options are available:

  1. Preview how the video will appear in the selected area.
  2. Change the video file name.
  3. Select which folder the video is saved in.

The playback time is always the entire length of the video and can not be changed. The file format supported for video playback is .MP4





In order to make your PowerPoint look good on any surface it must have the correct resolution. The resolution of your PowerPoint is set in the PowerPoint software under page settings in the main menu. PowerPoint uses centimeters instead of pixel dimensions to set the resolution. The following formula can be used for conversion. [Pixels / 28,346 = X cm]. The correct resolution size for a PowerPoint, depending on the area size, is also presented in the tips & tricks section during the upload phase.

Instead of using PowerPoint use the PLAYipp Manager built in QUICKnote tool as a faster and better way to publish your updates and messages.

If the file contains animations - select Export as movie in PowerPoint and then upload the movie to PLAYipp.

  1. Preview your PowerPoint.
  2. Change file name.
  3. Specify the time that each page of the PowerPoint presentation should appear.
  4. Folder to save the PowerPoint into.




Keep in mind that the .pdf document should have the same resolution as the area it will be published on to appear and scale correctly.

  1. Preview your .pdf.
  2. Change file name.
  3. Enter the time that each page in the .pdf will appear
  4. Folder to save the .pdf into.



Office document

Keep in mind that the office document should have the same resolution as the area it will be published on to appear and scale correctly.

  1. Preview your document
  2. Change file name.
  3. Enter the viewing time for the document
  4. Folder to save the document into.



Web link

In order for a web link to appear in a area on the screen, the media player must have internet access. Perform the following steps to create and publish a web link:

  1. Enter the URL and enter the correct prefix (HTTP: // or HTTPS: //).
  2. Add parameter to your URL. Add automatic data from your media player to the link you upload.
  3. Set how the link will be updated by selecting one of the two avalible update options
    Reload the link at each view
    Set the time interval for reloading the link (works only with PLAYport). Choose between a 10 to 120 minutes interval.




  1. Preview your HTML-file
  2. Change file name.
  3. Enter the viewing time for the HTML-file
  4. Folder to save the file into.

Keep in mind that some HTML-files contain links to materials that are located on the Internet and therefore need a functional network access to be able to be viewed.


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