Publish media objects and links

This article explains how to publish different types of media objects such as images, video, PDFs, PowerPoints, web links, documents and video streams. It also highlights the location and content of the media library.

The article is divided into sections that each explain a specific media type. The first section of this article Add new media or file for publishing must always be performed regardless of which media type is being published or uploaded. The final step when publishing to a playlist is scheduling. Learn more about how scheduling works here.

Sections

 

Add new media or file for publishing

To upload media files or links to a playlist for publishing, the following steps should be taken:

  1. Click Menu in the top left corner. Click Publish.
    menu_pub.gif
  2. Use the column on the left-hand side to select the screen location or screen group you want to publish to. Then click on the screen area you want to publish on.
    location.gif
  3. Click +Add new in the top right to open the publishing menu. If some options are not displayed in your publishing menu as shown below, it may depend on the privileges set for your user account. Click on New media & file and select the file format you want to upload.addnew.gif

    In the upload view, you can either drag and drop files directly from your computer or click Choose files to upload files. This step may look different depending on the type of media object to be uploaded. See the different media type sections below.

Tip!

Dragging photos, videos or documents directly from your computer and dropping them in a playlist, enables you to publish more quickly in PLAYipp Manager.

 

Images

After uploading an image, or if an image has been dropped directly into a playlist, the user always has the option to crop the image.

add_picture_.png

Reminder!

Do not use images that have a lower resolution than the screen area they will be published. If you reduce the image size too much, the image will be blurred. Different image formats are best suited to different situations (see below). The resolution for all screen areas in the layout are found from the playlist menu.

playlist_resolution.gif

PNG files: Recommended for images with a lot of text or graphs
JPG files: Recommended for photos.

 

Crop images

The following options appear when selecting an image to crop.

  • Zoom – Zoom in on the image by dragging the slider.
  • Center – Places the image in the center of the screen area as well as adjusts the width or height of the image.
  • Scale 1:1 (100%) – Centers the image and changes the image to 100% size.
  • Fill – Centers and zooms in automatically on the image to fill the height and width of the surface.

You can move and drag the image anywhere in the dashed area. Click outside the cropping tool to see how the image will look after cropping.

crop_pic.gif

 

Video

After a video has been uploaded, the following options are available:

  1. Preview how the video will appear in the selected area.
  2. Change the video file name.
  3. Select which folder the video is saved in.

The playback time is always the entire length of the video and cannot be changed. The file format supported for video playback is .MP4.

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PowerPoint

Tip!

In order to optimize how your PowerPoint looks on any screen it must have the correct resolution. The resolution of your PowerPoint is set in the PowerPoint software under page settings in the main menu. PowerPoint uses centimeters instead of pixel dimensions to set the resolution. The following conversion formula can be used: [Pixels / 28.346 = X cm]. The correct resolution size for a PowerPoint, depending on the screen area, is also presented in the tips & tricks section during the upload phase.

Instead of using PowerPoint, PLAYipp Manager’s built in QUICKnote tool can be a quicker and better alternative to publish your updates, content and images.

If the file contains animation – select Export as movie in PowerPoint and then upload the movie to PLAYipp.

  1. Preview your PowerPoint.
  2. Change its file name.
  3. Specify the length of time each slide in the PowerPoint presentation will be shown.
  4. Select the folder where to save the PowerPoint.

powerpoint.png

 

PDF

Keep in mind that the .pdf document should have the same resolution as the screen area it will be published in to appear and scale correctly.

  1. Preview your .pdf.
  2. Change its file name.
  3. Enter the length of time that each page of the .pdf will be shown.
  4. Select the folder where to save the .pdf.

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Microsoft Office document

Keep in mind that the office document should have the same resolution as the screen area it will be published in to appear and scale correctly.

  1. Preview your document
  2. Change its file name.
  3. Enter the length of time that the document will be shown.
  4. Select the folder where to save the document.

eng_office.png

 

Web page

In order for a web page to appear in a screen area, the media player must have internet access. Perform the following steps to create and publish a web page:

  1. Enter the URL with the correct prefix (HTTP:// or HTTPS://). Note that HTTPS:// is the prefix for a regular website.
  2. Add a parameter to your URL. Add automatic data from your media player to the link you upload.
  3. Select how the link will be updated by selecting one of the two available update options:
  • Reload every time the link is shown
  • Selevt an interval for reloading (works only with PLAYport - an interval of between 10 and 120 minutes is posible)

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HTML files

  1. Preview your HTML-file.
  2. Change its file name.
  3. Enter the length of time that the HTML file will be shown.
  4. Select the folder where to save the file.

Remember that some HTML files contain links to material on the Internet and will need network access to be viewed.

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